Best Backup Software For Your Business in 2023

Discover how a backup software works and the different types there are. Read about how to choose the best one in 2023.

backup software

Since the easiest way to store all your files is on a device, you must have some sort of a backup software to keep everything safe. Wether you are working for a company or simply need one for yourself, make sure you check for the best solution.

In this article you will find our top picks and why, how to choose a free version or paid plan, and what should your system backup provide.

Here are our top 10 backup software solutions

  1. EaseUS Todo Backup
  2. Macrium Reflect
  3. Carbonite Safe
  4. Acronis True Image
  5. Backblaze
  6. CrashPlan
  7. IDrive
  8. NovaBackup
  9. Paragon Backup Recovery
  10. Veeam Backup & Replication
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Why Use a Backup Software?

Cloud backups are designed to protect your data by creating copies of it and storing them in a safe location. This way, in the event of losing the data, you have a backup solution and can avoid the situation.

Such a system automatically backups your data, saving you time and effort, as well as dodging the struggle of doing it manually.

A backup service not only creates copies of your data but also allows you to restore it easily in case of data loss or corruption. Restore files with just a few clicks to their previous version.

Some industries, such as healthcare or finance, have specific regulations that require businesses to backup data regularly. With the right software, they can comply with these regulations.

Types of Backup Software

Cloud backup software

This type of backup software uses a cloud backup of your data on remote servers. They can be accessed from anywhere with an internet connection. Cloud storage services are a great, easy way to create backups, and they are scalable as they grow with your business.

Local backup software

This type of software can backup files on a local storage device, such as an external hard drive or USB drive. It provides an extra layer of protection against data loss, and you don't need a constant internet connection to access the information.

Hybrid backup

This system combines both cloud-based and local backups to provide a more comprehensive data backup solution. This way, you can carry the data on a USB flash drive or simply access it online with your credentials.

Enterprise backup software

The enterprise backup service is designed especially for larger organizations. It provides advanced features, such as centralized management, recovery, and support for multiple platforms and devices.

Personal backup system

This personal backup solution is designed for personal use. Compared to the previous system, it is more affordable and user friendly. It may offer basic features such as scheduled backups, encryption, and compression, even for a free backup software.

Before getting into more details, especially about how backup solutions work and their features, let's take a look into our top 10 best backup software systems.

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EaseUS Todo Backup

EaseUS Todo Backup is an affordable, flexible solution with advanced backup features. It is designed to serve both MacOS and Windows users, for personal use and enterprise needs.


  • Incremental and differential backups for up to 16GB of data
  • Supports cloud backups, as well as local and mobile backups
  • Schedule backups easily with their tools

Plans and Pricing

  • EaseUS Partition Master
  • EaseUS Todo Backup
  • EaseUS Todo PCTrans

All three backup software systems offer a free version, a subscription plan, or a one time purchase deal, for personal or enterprise use.

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Macrium Reflect

Macrium Reflect is a disk backup system that offers complete data security and a 30-day free trial to see if it fits your needs. It has a big range of features to work with, from bare metal restore to instant virtualization.


  • Centralized backup management
  • Ransomware protection
  • Fast data recovery

Plans and Pricing

  • Single license home solution - €57.95
  • 4 pack home solution - €115.90
  • Business solutions - custom pricing
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Carbonite Safe

Besides the file backup tools, Carbonite Safe also offers a free antivirus for their premium plans. It has a user friendly dashboard and can protect data from everyday mishaps, such as accidental deleting or overwriting.


  • Disaster recovery solution
  • Image backups
  • Cloud storage

Plans and Pricing

Carbonite Safe offers business plans based on the number of computers and servers you are using.

  • 1-3 computers - $6/ mo
  • Up to 25 computers - $24/ mo
  • Computers + servers - from $50/ mo

The home backup plans are the following:

  • Basic - $4.92/ mo
  • Plus - $7.00/ mo
  • Prime - $8.75/ mo
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Acronis Cyber Protect Home Office

Acronis Cyber Protect Home Office is an integrated backup software and security system. This solution grows with your needs, offering from basic tools to advanced backup features. It is compatible with all operating systems, on computers, laptops, and mobile devices.


  • Incremental backup and differential backup tools
  • Real-time data protection
  • Management tools for the entire system resources

Plans and Pricing

  • Essentials - $49.99/ yr
  • Advanced - $54.99/ yr
  • Premium - $124.99/ yr
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Backblaze is a comprehensive cloud backup solution, with hundreds of integrations. Access, restore, and safeguard all your data with a cost effective MacOS or Windows backup software. Start your 15-day free trial and see if Backblaze is the right fit.


  • Automatically backup files
  • File sharing and file explorer tools
  • Build applications with this online backup service

Plans and Pricing

Backblaze offers plans and pricing for businesses based on the amount of cloud stored data:

  • Server storage - $5 TB/ mo
  • NAS storage - $5 TB/ mo
  • Workstation storage - $70/ yr
  • Veeam data storage - $5 TB/ mo

If you're looking for a personal file backup operating system, Backblase has a plan of $7/ mo with unlimited data backup.

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CrashPlan offers continuous backup and protection for your devices. It also allows customization for how long to keep deleted files and how often to backup new versions. Be extra careful and enjoy their secondary drive support at no additional cost.


  • Unlimited cloud storage and local storage
  • Data restoration tools, such as disk image
  • Protect specific files on cloud or external drive

Plans and Pricing

  • Small Business - $9.99 computer/ mo
  • Enterprise - custom pricing
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IDrive Cloud backups

IDrive is a cloud-to-cloud SaaS data protection system that offers backup solutions for all your needs. Whether you need a Veeam backup software or simply want to eliminate ransomware, it has all the features.


  • Remote data backup
  • Integration with Google Workspace - Gmail, Calendar, Google Drive, and Microsoft 365
  • Endpoint cloud backups

Plans and Pricing

  • Free version - $0/ yr
  • IDrive Mini - $2.95/ yr
  • IDrive Personal - $59.62/ yr
  • IDrive Team - $74.62/ yr
  • IDrive Business - $74.62/ yr
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Use NovaBACKUP as a backup solution to restore data from anywhere, fast and reliably. It offers local and cloud backups for Windows operating system computers, and disaster recovery tools.


  • Online backup and local storage of individual files
  • User friendly interface
  • Backup monitoring tools

Plans and Pricing


  • 1 PC - €39.95/ yr
  • Up to 5 PCs - €159.8/ yr

NovaBACKUP for Servers

  • Standard - €229.95/ yr
  • Business essentials - €229.95/ yr

NovaBACKUP for Centrally Managed Backup

  • For MSPs, Service Providers, and Partners - custom pricing
  • For IT Departments - custom pricing
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Paragon Backup Recovery

Paragon Backup Recovery is a flexible backup software that allows you to maintain up to 100 end-points under one platform. Enjoy the 30-day free trial and see if what Paragon Software has to offer fits your business needs.


  • Partition disk imaging tools
  • Recover corrupted data - WinPE is a USB recovery feature for when the computer does not boot
  • Disk wiper features

Plans and Pricing

Paragon Backup offers plans for personal use and enterprise level. To get a quota you have to contact the specialists via email of phone.

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Veeam Backup & Replication

Veeam has a lot of data backup and recovery features, as well as integrations with the most important softwares. And it does it 5x faster than any other system, making it one of the best backup software solutions. See for yourself with the 30-day free trial.


  • Monitoring and reporting tools
  • Cyber resilient - protects your data against malware and ransomware
  • Hybrid software features - offers both local and cloud backup options

Plans and Pricing

Veeam Software has plans for small businesses, enterprises, and service providers. To get a quota, you have to contact the representatives yourself.

How Does a Backup Software Work?

Backup software works by creating copies of important data and storing them in a separate location. It typically uses compression and encryption to reduce the size of the backup and secure it against unauthorized access.

The backup service can be set to run on a schedule or be manually initiated, and it may use different backup methods such as full backups, incremental backups, or differential backups.

When data loss occurs, the backup software can restore the data to its previous state, ensuring business continuity and minimizing the downtime of the entire system resources.

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How Secure Are Online Backup Services?

Online backup services have become increasingly popular due to their convenience and ease of use. However, security concerns are often raised when it comes to cloud storing sensitive data.

Here are some ways that online backup services maintain security:


Most reputable cloud backup services use encryption to protect your data - it is scrambled and can only be accessed with the correct decryption key, making it difficult for hackers to access.

Data center security

Cloud backups typically store your data in secure data centers with advanced security measures. They include 24/7 surveillance, biometric access controls, and redundant power supplies.


An online backup service often stores your data in multiple locations to ensure redundancy and minimize the risk of loss due to hardware failure or natural disasters.


Cloud backup options use strong authentication methods, such as two-factor authentication, to prevent unauthorized access to your account.


They comply with industry standards and regulations, such as the General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act (HIPAA), to ensure data protection and privacy.

What to Look For in The Best Backup Software

  • Automatic backup to your data at regular intervals to reduce the risk of data loss.
  • Multiple backup methods to ensure your data safety. Different methods include full backups, incremental and differential backups.
  • Easy recovery options that allow you to restore your data quickly and efficiently.
  • Scheduling backup times and frequency to have control over when and how often backups are performed.
  • Encryption for your data is a must, to ensure it is protected from unauthorized access.
  • Compression options to save storage space and improve backup speed.
  • User-friendly interface of the backup software, making it easy to navigate and use.
  • Support for different platforms to be able to backup data from operating systems like Windows, Mac, and Linux.
  • Cloud backup options to allow you to store your data offsite and access it from anywhere.
  • Advanced features, such as versioning, disaster recovery, and bare-metal restore, for more comprehensive backup and recovery options.
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How to Choose the Best Backup Software?

Choosing the right backup system requires attention to certain factors that can completely change your experience. From its interface, to security and cost, make sure you consider the following aspects:

Ease of use

The backup software should be easy to set up and use, with a user-friendly interface and clear instructions. You don't want to spend a lot of time trying to figure out its dashboard and customization.

Backup methods

It should offer different backup methods to suit your data protection needs. They can be:

  • full backups,
  • incremental backup,
  • differential backup,
  • disk backup,
  • remote backup,
  • network backup,
  • continuous backup.

Flexibility and Recovery options

It must be able to backup data from different sources, such as an external drive, servers, or cloud storage. Also, easy recovery of data when needed, with options for full or partial recovery, are important features.


The solution should offer encryption to protect your data from unauthorized access.

Scheduling and Speed

The system should offer scheduling options, allowing you to set up automatic backups at regular intervals. The best backup software should be efficient, with fast backup and restore times.


Compatibility with your operating systems and any other software or hardware you use is a must. Make sure you choose a backup solution that can integrate easily with them.


The software should fit within your budget, while providing the level of protection and features you need.


The provider should offer good customer support, with resources such as user guides, FAQs, and technical support available.

Frequently asked questions

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